"Procurement" Module

✓ Automatic generation of material requests based on approved work schedules and estimates;

✓ Integration with the project calendar: the system reminds in advance about the need to order, considering production and delivery times;

✓ Delivery status monitoring: each order is tracked in the system — from confirmation to arrival at the site;

✓ Deviation alerts: if delivery deadlines are missed, the system automatically notifies the foreman, procurement manager, and project manager.

✓ Approval limits: set spending thresholds for different procurement categories (e.g., up to 100K RUB — manager, above — director);

✓ Tender module: conduct supplier bids directly in the system with recording of all offers and negotiation history;

✓ Price comparison with estimates: the system blocks requests if the price exceeds the budgeted or average market rate;

✓ Expense analytics: real-time reports on deviations between actual and planned costs.

✓ Automatic demand calculation: purchase volumes are calculated based on warehouse stock and production plans;

✓ Seasonality and logistics consideration: the system factors in seasonal price fluctuations and delivery timelines;

✓ Integration with warehouse module: online stock tracking and demand forecasting;

✓ Material write-off regulation: write-offs recorded based on norms or work completion documents.

✓ Unified document database: all contracts, work statements, invoices, and receipts are stored in the system with change history;

✓ Approval workflows: automated approval routes for requests and contracts (e.g., accounting → legal → director);

✓ Procurement department KPI tracking: procurement speed, budget savings, and schedule compliance;

✓ Online access for all participants: the foreman sees request status, the director sees cost reports, and the accountant sees payment documents.